Convention · For a flat or house — papers, renovations, appliances
Home & property
Everything about the property in one place, split into the papers that prove ownership, the work done to it, and the things inside it (with warranties you can actually find).
purchase/ and legal/ hold the documents that prove ownership
renovation/ keeps quotes, invoices and before/after per project
appliances/ files each device with its warranty end in the name
or in dossier: Settings → Filing convention → Start from an example
Filing convention — Home & property
Single source of truth for how documents about the property are named and
filed. One property per project; if there’s more than one, each gets its own
dossier project.
Folders
purchase/ — the sale: contract, deed/land registry, mortgage, handover protocol
legal/ — ownership over time: property tax, building insurance, co-owner
meeting minutes, permits
utilities/ — electricity, gas, water, internet — each in a subfolder, in
date order
renovation/ — one subfolder per project (renovation/bathroom-2025/),
holding quotes, the signed order, invoices, and photos
appliances/ — one file per device, with its manual and warranty
A renovation quote that becomes an order — keep both: the quote is the
agreed scope, the order/invoice is what was paid. Same project folder.
Appliance manuals without a warranty still go in appliances/, tagged
manual, so the device’s paperwork is together.
Anything tied to the sale or the mortgage stays in purchase/ forever —
it’s the paperwork you’ll need if you ever sell.
Photos (damage, before/after, meter readings) are filed like documents,
dated, tagged photo, next to the paperwork they belong to.
# Filing convention — Home & property
Single source of truth for how documents about the property are named and
filed. One property per project; if there's more than one, each gets its own
dossier project.
## Folders
- `purchase/` — the sale: contract, deed/land registry, mortgage, handover protocol
- `legal/` — ownership over time: property tax, building insurance, co-owner
meeting minutes, permits
- `utilities/` — electricity, gas, water, internet — each in a subfolder, in
date order
- `renovation/` — one subfolder per project (`renovation/bathroom-2025/`),
holding quotes, the signed order, invoices, and photos
- `appliances/` — one file per device, with its manual and warranty
- `maintenance/` — recurring service: boiler check, chimney sweep, alarm
## Filenames
Date-first, then a short code for the vendor/subject, a title, and tags.
```
YYYY-MM-DD_[code]_short-title_(type).ext
2024-06-12_[notary]_purchase-contract_(contract)(de).pdf
2025-03-04_[bosch]_dishwasher-smv46_warranty-until-2030-03_(warranty).pdf
2026-01-15_[eon]_electricity-annual_842-eur_(statement).pdf
```
- For **appliances**, put the warranty end date in the name
(`warranty-until-2030-03`) so an expiry is visible without opening the file.
- For **utilities**, the annual reconciliation is the one to keep findable; the
monthly estimates can share a `notices/` subfolder.
## Tags
Type: `contract`, `invoice`, `receipt`, `statement`, `warranty`, `manual`,
`policy`, `permit`, `photo`, `letter`. Language: `de`, `en`.
## Rules & exceptions
- **A renovation quote that becomes an order** — keep both: the quote is the
agreed scope, the order/invoice is what was paid. Same project folder.
- **Appliance manuals** without a warranty still go in `appliances/`, tagged
`manual`, so the device's paperwork is together.
- **Anything tied to the sale or the mortgage** stays in `purchase/` forever —
it's the paperwork you'll need if you ever sell.
- **Photos** (damage, before/after, meter readings) are filed like documents,
dated, tagged `photo`, next to the paperwork they belong to.